In France, late payment is a real economic scourge. Every year, several billion euros of cash are tied up, putting thousands of companies in difficulty. The average DSO (Days Sales Outstanding) remains above 12 days, despite the constant efforts of finance departments. For an SME with sales of 10 million euros, this can represent hundreds of thousands of euros awaiting payment.
Against this backdrop, optimizing accounts receivable has become a strategic challenge for finance departments, credit managers and collection officers. Today, a new synergy is emerging. This is the alliance between Aston AI, a specialist in collection software, and Maileva – Docaposte, a long-standing player in the dematerialization and secure dispatch of business mail.
Together, these two complementary solutions offer a comprehensive, automated response to today’s challenges: accelerating payments, preventing disputes and reducing DSO.
Aston AI: intelligence at the service of collections
Aston AI is a French company specializing in the development of SaaS solutions dedicated to debt collection and credit management. Thanks to its flagship platform, Aston AI Cash Collection, companies benefit from clear, precise management of their receivables.
Unlike traditional spreadsheets or ERPs, Aston AI offers a resolutely automated, collaborative and analytical approach. In this way, users can concentrate their efforts on high value-added actions.
Key features include :
Automated multi-channel reminders (email, SMS, post, calls).
A smart to-do list to prioritize critical files.
A dispute management workflow shared in real time between sales, finance and sales.
A customer scoring system and predictive alerts to detect risky behavior.
A customer portal with integrated payment links for easy settlement.
Last but not least, strategic dashboards to manage DSO, collections and disputes with finesse.
In short, companies reduce their DSO, improve their cash flow and save time on low-value tasks.
Discover Aston Cash Collection, the automated collection software that
turns your accounts receivable into a growth lever created by Aston AI.
Maileva - Docaposte: the secure dematerialization expert
A subsidiary of La Poste Group, Maileva – Docaposte has been a trusted partner for document dematerialization for over 20 years. It supports companies in sending business mail, whether simple or registered, paper or electronic.
Its advantages are numerous. First of all, documents validated before 2pm are dispatched the same day. Then, each shipment is traceable, with proof of deposit, acknowledgement of receipt, and RGPD-compliant secure archiving. What’s more, the company is ISO-certified, guaranteeing the reliability of its processes.
Maileva also reduces internal processing costs by up to 30%. It is also part of an eco-responsible approach, with French production and a controlled carbon footprint.
🔍 In concrete terms, Maileva enables companies to outsource the sending of customer reminders without sacrificing speed, security or legal value.
Read the user reviews of those who have decided to place their trust in Aston AI for their collections.
100% automated integration between Aston AI and Maileva
This is where the alliance comes into its own. Thanks to the native integration between Aston AI and Maileva – Docaposte, companies can now manage their reminders from A to Z without leaving the platform.
Operation is simple. First of all, reminders are generated automatically in Aston AI, according to customized scenarios. Next, the user chooses the distribution channel: email, regular mail, or registered paper or electronic mail. From there, the reminder is forwarded to Maileva, who takes care of printing, inserting and dispatching. Finally, tracking is automatic: proof of deposit, AR, routing status, everything is traced in the customer timeline.
In short, no more printing, folding or franking. Collection becomes digital, fast, traceable and compliant.
What you gain by centralizing your answers
Aston AI + Maileva users quickly see measurable gains:
DSO reduction
Dunning notices are sent out earlier, more often and via the right channel, improving payment times.
Significant savings
Up to 30% reduction in mailing costs, thanks to automation and Maileva’s preferential rates.
Operational time savings
Teams focus on qualitative account monitoring rather than time-consuming manual tasks.
Traceability & legal compliance
Each shipment is time-stamped and archived, and can be used in court in the event of a dispute (LRAR, LRE, ERE).
Better management of disputes
Structured, traceable reminders help reduce disputes and keep a clear record of exchanges.
Case study: an industrial SME improves its DSO
Let’s take the example of a 200-employee SME in the manufacturing sector, with an initial DSO of 78 days. After six months of using the Aston AI + Maileva alliance, the results are convincing.
DSO fell by 14 days.
40% of disputes are resolved in less than 10 days.
25,000 saved on mail processing costs.
And without having to recruit or change the organization. The solution was easy to integrate, and enabled an immediate increase in efficiency.
Anticipating the reform of electronic invoicing
Compulsory electronic invoicing between French companies is fast approaching, with widespread introduction scheduled for between 2026 and 2027. With Aston AI and Maileva, you can anticipate this transition with complete peace of mind.
In particular, they guarantee legal archiving, complete traceability of financial flows and compliance with tax obligations. What’s more, their integration with existing accounting systems facilitates the gradual digitization of processes.
In other words, finance departments are preparing for the future while enhancing their current efficiency.
Specific added value for every profile
The Aston AI – Maileva – Docaposte alliance brings tangible benefits to every player involved in customer item management.
For CFOs, it means above all better visibility of available cash, precise monitoring of DSO and the ability to access consolidated dashboards in real time, even in a multi-subsidiary or multi-currency environment. This makes it possible to anticipate cash flow requirements and fine-tune financial performance.
Credit managers benefit from an intelligent system that enables them to prioritize actions according to customer scoring, monitor disputes in real time, and dynamically adapt reminder scenarios according to payment behavior. The result: more effective customer risk prevention and better resource allocation.
For collection managers, Aston AI’s automated reminders, traceability of mailings and intuitive interface save them a considerable amount of time. Freed from time-consuming administrative tasks, they can concentrate on handling complex cases, managing sensitive disputes and meeting cash targets.
Finally, for General Management, this technological synergy helps to secure cash flow, limit non-payments and maintain customer relations thanks to more professional and respectful reminders. By strengthening the management of receivables, the company gains in peace of mind, performance and competitiveness.
A winning alliance for cash management
In an uncertain economic climate, every day of late payment counts. The alliance between Aston AI and Maileva – Docaposte offers a turnkey solution capable of optimizing collections, accelerating cash flow and preventing disputes.
Simple to deploy, interconnected and scalable, this synergy is a strategic lever for CFOs, credit managers and company directors.
