Manage your receivablesis no longer just about monitoring DSO at the end of the month.
It’s about anticipating delays, securing collections, controlling risk, and spreading a cash culture. cash culture throughout the company.
To achieve this, you need to rely on the right key indicators.
Here are the 10 essential indicators to monitor for a 360° view of accounts receivable, with a view to structured credit management and intelligent order-to-cash.
This is where Aston AI Cash Collection comes in, a 100% cloud-based SaaS solution, natively compatible with SAP, designed to boost cash flow and automate receivables management.
Table of contents
1. DSO (Days Sales Outstanding)
DSO measures the number of days it takes to cash in sales.
The lower the DSO, the faster your company turns sales into cash.
🎯 Target: 35 to 50 days, depending on the sector.
💡 With Aston AI:
- DSO overall, by portfolio, by customer
- Sliding history and drift alert
- Forecast DSO based on promises and probability of collection
2. The collection rate at maturity
This indicator measures payment discipline: how many invoices are paid on time?
🎯 Target: 80-90% depending on the portfolio.
💡 With Aston AI:
- Automatic tracking on D / D+1 / D+5
- Analysis by customer, manager, type
- Monthly history and inter-portfolio comparison
3. Customer scoring
Scoring is one of the most powerful most powerful indicators.
It measures the probability of non-payment or drift, depending on :
- historical behavior,
- recent incidents,
- the level of outstandings,
- external data(Ellisphere, etc.).
💡 With Aston AI:
- Scoring calculated automatically every night
- Customizable by company
- Integrated into all recovery scenarios
Contact us for a personalized demonstration and find out how to maximize the power of SAP with Aston AI.
SAP + Aston AI: the winning combination
Aston AI doesn’t replace SAP: it enhances it, with a business approach focused on receivables performance. In just a few days, your organization can automate dunning, improve cash flow and relieve your teams.
4. Follow-up on promises to pay
A customer has promised to pay within 5 days? Keeping track of your commitments is fundamental to predicting the future. actual cash receipts.
💡 With Aston AI:
- Promise tracking by date, by customer
- Automatic to-do if promise broken
- Analysis of customer reliability over time
5. The personalized, actionable ageing scale
A classic tool, but all too often static.
With Aston AI, the balance becomes dynamic:
- recalculated every day,
- customizable slices,
- filterable (customer, zone, scoring),
- exportable in one click,
- connected to dunning.
🎯 It becomes a lever for action, rather than a simple reporting tool.
Read our full article on ageing scales.
6. Litigation dashboard
The disputes block cash flow. It is therefore essential to follow them:
- number of disputed invoices,
- average treatment time,
- amount blocked by BU or cause.
💡 Aston AI :
- Real-time tracking,
- Cause / portfolio / customer filters,
- Integration into action priorities
7. Credit limit dashboard
Know whether your customers are under or over the limit:
- internal limit defined by the credit manager,
- credit insurance coverage (Coface, Atradius, etc.),
- authorized or blocking overtaking.
💡 Aston AI :
- Real-time alerts,
- Monitoring of insured vs. uninsured coverage,
- A consolidated, multi-customer view
8. Integration of external ratings (Ellisphere, Altares, etc.)
An downgraded external ratingA downgraded external rating, a reported payment incident, or insolvency proceedings: these are all alerts that a good credit manager needs to keep an eye on.
💡 Aston AI :
- Automatic integration of ratings
- Cross-referencing with in-house scoring
- Evolution history + automatic revision trigger
9. Cash flow forecast
Cash flow forecasts are the preferred indicator for CFOS :
- How much will I receive in 7, 15 or 30 days?
- Which flows are safe, uncertain or in need of revitalization?
💡 Aston AI :
- Forecast based on maturities + scoring + promises
- Exportable for cash flow planning
- Sliding view at 3, 7, 15, 30 days
Ready to transform your collections management?
10. Dashboard of collection teams and most relevant actions
An indicator that is often overlooked, but is fundamental to establishing a shared order-to-cash culture. order-to-cash culture :
- Who has re-launched how many customers?
- Which stocks generated the most cash?
- Which team or portfolio performs best?
💡 Aston AI :
- Follow-up of relaunch conversion rate
- Cash received by share type
- Analysis by manager or portfolio
- Internal performance reporting
Bonus: Multi-subsidiary, multi-currency consolidation
For groups, a transversal indicator :
- Consolidation by SIREN, BU, country
- Automatic conversion
- Aggregation of DSO, work-in-progress and overdue items
💡 Aston AI :
- Consolidated group dashboard
- View by country, subsidiary, BU, or portfolio
- 360° view of international trade receivables
Summary table
Indicator | Main objective | Aston AI functionality |
|---|---|---|
DSO | Follow-up of collection deadlines | History + alert + forecast |
Maturity rates | Customer discipline | Automatic tracking + comparison |
Scoring | Assessing risk | Automatic calculation + integrated into the scenario |
Promises to pay | Anticipating cash flow | To-do and reliability tracking |
Aged scale | Visualize and act | Dynamic, filtered, exportable |
Disputes | Identify blockages | Tag + dashboard + prioritization |
Credit limits | Avoid overruns | Alerts, filters, multi-warranty |
External rating | Reinforce scoring | Ellisphere + Altares integrated |
Forecast sales | Cash flow planning | Exportable curves J+7, J+15, J+30 |
Follow-up on recovery actions | Cash culture & team performance | Cash generated / share + to-do + results |
Multi-entity consolidation | Group vision | Multi-subsidiary, multi-SIREN, multi-currency |
Customer case: multi-site ETI group
“Thanks to Aston AI, we've made our multi-entity balance more reliable, set up dynamic scoring, tracked payment promises in real time, and consolidated cash indicators across the group. In less than 6 months: -17 days DSO, +24% D+30 collections, and improved engagement of field teams.”
Efficient management of trade receivables relies on reliable reliable, connected, actionable indicators.
With Aston AI, you have a complete cockpit for structuring your actions, anticipating your risks and reinforcing your cash culture throughout your organization.
