Mail dematerialization
Complete your collection actions with 100% dematerialized mailings
Automated mailing with Aston Cash Collection simplifies your day-to-day processes and optimizes your organization. With this ACC function, you can automatically send your reminder letters, formal notices and electronic registered letters (ERE). Everything is done directly in the platform, with no need for paper printouts or trips to the post office. This speeds up your collection processes and enhances the legal value of your reminders.
This feature is designed for SMEs, ETIs and multi-site groups looking to save time. It automates paper-based reminders, secures exchanges and ensures complete traceability of each mailing. With electronic registered mail, you can combine the speed of digital communication with the evidential value of a certified mailing.
It works not only in France, but also internationally, making it easy for you to do business anywhere. You reduce your processing costs, improve your DSO and optimize your receivables management.
Simplify and secure your reminders with automatic mailing and registered mail from Aston Cash Collection
1. Send your registered letters and reminders in one click
Since Aston Cash Collection, you can choose in just a few seconds whether to send standard or certified mail.
The system then takes care of the rest and automates the entire process. This means the shipment is handled entirely within the platform and remains completely secure. In addition, the proof of deposit is archived and time-stamped to ensure full traceability. This digital process eliminates manual handling and saves your teams time immediately. It therefore integrates seamlessly into your digital debt collection and automated follow-up strategy.
2. Integrate ERE (Electronically Recommended) into your dunning scenarios
ACC natively integrates electronic registered mail (ERE) technology, which is legally recognized and compliant with dematerialization standards. So you can include it in your automated customer reminder scenarios and optimize your digital collection strategy. It can be used as the last step before litigation, but also to manage complex disputes or target at-risk customers. This feature works in France, as well as internationally, speeding up your receipt times. What’s more, it ensures certified traceability, enhances the legal security of your exchanges and strengthens your receivables management. As a result, you gain in speed, efficiency and compliance, while reducing your collection costs.
3. Follow each shipment in real time from the platform
Every piece of mail sent, whether simple or registered, is automatically tracked in Aston Cash Collection. Aston Cash Collection. This means you can immediately see the date of dispatch, proof of deposit and acknowledgement of receipt. What’s more, customer returns appear in the same place as your other digital collection actions. This centralized tracking gives you complete traceability and a unified view of your receivables. It reinforces the legal security of your exchanges, and simplifies the day-to-day management of your teams. Thanks to this functionality, you can combine efficiency, compliance and speed in your automated dunning strategy .
4. Reduce costs and lead times with automation
Automated dispatch of your dunning letters, on paper or electronically, replaces printing, postage and internal handling. You immediately reduce manual tasks and simplify your processes. What’s more, this system generates direct savings on your mailing and administrative costs. It also reduces processing time, freeing up your teams for higher-value tasks. It’s therefore an essential step in the digitization of customer collection and the modernization of your practices. Last but not least, this automation is a powerful lever for boosting your operational efficiency and optimizing receivables management.
Save time
with electronic postmark
by the letter carrier within 3 working days
Optimize your follow-up
for 3 years by default
Save money
on postage from the very first envelope
Respect security and confidentiality standards
Send a hybrid registered mail
Schedule all your mailings
Eliminate undelivered mail
Our API-based solution is easy to use and saves you time on occasional or high-volume mailings.
A complete platform for collections and Credit Management
Aston AI Cash Collection is a SaaS Order-to-Cash platform that brings together all the modules needed to optimize receivables management: debt collection, dispute management, credit management and DSO improvement.
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Today, companies are looking for solutions that can integrate their bank accounts, invoicing, and accounting systems with their collections process in order to speed up customer payments and improve their cash flow. In fact, better data integration makes it easier
The Customer Portal: Effective and Diplomatic Follow-Up
Debt collection is no longer just about sending reminders. Companies are now looking for solutions that can streamline communication with their customers while speeding up payment collection. With theAston AI Cash Collection customer portal, every payment reminder becomes an opportunity
Frequently Asked Questions About Digitizing Mail
What types of mail can be sent through Aston Cash Collection?
Reminder letters, formal notices, regular or certified mail—whether sent individually or in bulk. Everything is handled through the platform, with no printing or trips to the post office required.
How does hybrid registered mail work?
You send a digital file (up to 90 pages). We handle the printing, envelope stuffing, postage, and mailing. The mail carrier delivers it within 2 or 3 days, with a proof of mailing from La Poste.
How much can you save?
Save more than 30% on postage starting with your very first piece of mail, with no printing or enveloping fees. You pay for your subscription and what you actually use, with no minimum volume requirement.
How do I track my shipments?
Sending dates, proofs of submission, and acknowledgments of receipt are displayed in real time on the platform. Proofs are archived for 3 years by default, or for 6 or 10 years, as chosen.
Are the recipients' addresses verified?
Yes. Addresses are verified against the national address database (RNVP), and undelivered mail is tracked for you.
To learn more, read our guide: Customer Follow-Up: Best Practices.
